What are the Considerations?
Your practice is likely to contain a combination of digital and analog material. Aside from records, your practice will also have equipment such as computers, storage media, and other tools that can be harmed by catastrophic events.
Hazards such as fire, flooding, theft or careless disposal of material can be equally devastating to on-site computers as they can to on-site paper files. Computer data is also susceptible to viruses, hackers, spyware, and other malicious agencies from the Internet.
- Whether your practice requires connecting computers to a centralized server (client/server storage and retrieval of electronic files, use of centralized applications, etc.).
- What type of hardware and software is required, such as accounting and case management software, and what type of training is necessary for you and your staff to effectively use the software.
- What data file protection for backup and disaster recovery is in place.
- Whether you have access to reliable technical support.
- Network security. (It is essential to consider both the physical security of the computers and equipment in your office, as well as the security from the risks inherent in connecting to the Internet.