Who to Hire?
Define Your Expectations
In engaging a bookkeeper, it is imperative that you define your expectations from the onset of his/her employment with your firm. You should put your mind to some of the following functions that are normally carried out by a legal bookkeeper:
- day to day recording of all trust and general account transactions undertaken by your practice;
- reconciling and balancing monthly trust and general bank accounts;
- preparing and posting of the Statements of Account (fee billings);
- maintaining client's trust ledger, accounts receivable sub-ledger and accounts payable accounts;
- preparing payroll;
- preparing necessary government remittances such as GST, PST, WCB and payroll deduction remittances;
- preparing periodic financial statements;
- organizing, maintaining accurate records for the required retention periods; and
- preparing Trust Administration Fee remittances.
Write a Job Description
Once you have defined your expectations, write a proper job description and communicate all your expectations to the potential candidate.